Advanced Financial Management, Grants & Auditing for Donor Funded Projects

Why is financial management so important for an institution?

Most institutions do not consider financial management a priority for themselves. Therefore, it is often the case that many of them entirely lack systems of financial planning and monitoring, which has a very adverse impact on their viability. To achieve sustainable development in the tough actuality of today institution managers should develop understanding and confidence that are necessary to use funds effectively.

The sharing of best practice in financial management will:

* Help managers use resources efficiently and effectively.

* Improve institution reporting to fiscal authorities and donors.

* Help earn partners and beneficiaries’ respect and trust.

* Help institutions better compete for resources that are becoming increasingly limited.

* Help institutions attain financial sustainability in the longer term.

Training Objectives

At the end of the course, participants will be able to:

• Identify and understand the critical terms and conditions of grant aid for donor-funded projects (World Bank, African Development Bank, USAID etc.)
• Ensure compliance with donor terms and conditions;
• Providing supporting documents, correct procurement of goods and services and meeting financial reporting requirements;
• Managing multiple-funded programs
• Provide tools for efficient Management of Donor- funded project
• Design and monitor donor budgets
• Prepare a donor financial report to match with a project narrative report;
• Describe the phases in the grant management cycle clarify key responsibilities and routines needed for successful grant management.
• Identify the requirements for closing off a donor grant.
• Manage the relationship with donors, head office and implementing partners with greater confidence.
• Appreciate that finance and program staff must work closely for Successful grant management.

The following topics will be covered:

• Overview of Grants Management Cycle
• Developing proposal
• Budgeting
• Types of costs
• Grant Award Contract
• Award Review
• Fundraising Tips, Implementation, Compliance
• Eligible and ineligible costs
• Cost Share/ matching costs
• Procurement Procedures
• Grant Tracking Tools
• Costs eligibility, administration
• Program evaluation
• Grant Reporting
• Financial Documentation and Reporting
• Documentation, Internal Controls; Audit, Narrative Reporting, Partnerships & consortia management, Donor Compliance
• Personnel &Staff Issues (ethics): Contracts, Time sheets, Travel & Per diem: Itinerary, assigning, Assets & Inventory Management, Co-Financing &
• Multi- Donor Funding, Indirect Costs & Contingencies, Close Out Procedures & the Final Tranche.
• Basic concepts in grant management
• Key challenges in grant management
• The grant management life cycle
• Grant management plan
• Responsibilities and routines in grant management
• The flow of donor funds
• Assessing the terms and conditions in grant agreements
• Grant agreements, and accounting and procurement systems
• Complying with donor reporting requirements
• Managing key relationships for successful grant management

Other Key Modules

• Community Development and Projects funding
• Funding requirements
• Project finance
• Capital Budgeting and Investment Appraisal
• Donor Policies and procedures
• Complying with Donor procedures
• Disbursement methods
• Banking: Loan Management/Payment
• Expenditure Budgets
• Project Budgeting and Planning
• Project Financial Management
• Financial Risk Analysis Techniques
• Financial Performance Measurement
• Budgeting and Budgetary Control
• Internal Control and Control Mechanisms
• Integrated accounting & Financial Systems
• Accounting policies and systems
• Auditing of financial statements
• Management Control Framework
• Auditor’s duties and responsibilities
• Knowledge of the Law in relation to accounts and audit
• Internal controls
• Risk assessment
• Code of professional Conduct and Ethics
• Preparation of Auditing Procedures
• Planning and Publishing the audit schedule
• Periodic reports
• Project Management reports
• Financial Reporting (Periodic Requirements)
• The role of government in donor funded projects

.Formulation of project fundraising proposals.

Way forward After the Training

Participants will develop a work plan through the help of facilitators that stipulates application of skills acquired in improving their organizations. ASPM will continuously monitor implementation progress after the training.

Training Evaluation:

Participants will undertake a simple assessment before the training to gauge knowledge and skills, another assessment will be done after the training in-order to monitor knowledge gained through the training.

ENROLL