NGO Management and Administration Training
The last thirty years have witnessed growth in non-governmental organizations (NGOs) in almost all parts of the globe, and in all spheres of human activity. NGOs have become a highly visible component of civil society and are now significant players in the fields of human rights, the environment and social development at local, national and international levels.
Despite some deep historical roots, the emergence of NGOs as formalized, structured institutions has been relatively recent. Although they share some characteristics with state and private sector organizations, NGOs are in a category of their own; they have particular organizational features, maintain relationships with a broad range of different actors, and face a number of special challenges. NGO management has therefore evolved as a distinctive practice and field of study that differs in content and perspective from business management and public sector administration.
With this growth comes an ever more pressing requirement for effective management of their operations. Effective management requires the articulation of a clear and common vision for the organization and a set of strategies to achieve it; the mobilization of all necessary human, financial and intellectual resources, and external contacts and connections are required to operate these strategies effectively; and the continuous readjustment of strategy and structure in a changing context, implying an intimate relationship between organizational processes and a dynamic internal and external environment.’
This program provides a critical overview of the major issues involved in NGO management, and administration. It draws on the growing body of theoretical work and practical experiences to provide an outline of the most significant management challenges facing NGOs today and the tools and approaches used to maneuver through the challenges.
This program is aimed primarily at NGO staff with management or administrative responsibilities, and for individuals who wish to develop their knowledge and skills in preparation for moving into such positions. NGOs come in many shapes and sizes, and the definition of an NGO and the choice of terminology is itself the subject of much debate and limited agreement.
Who should attend?
Administrative Assistants & Coordinators
Project officers and managers
Team leaders
Newcomers to the non-profit sector
NGOs management teams
Training Outcomes.
At the end of this course participants will be able to:
To outline the distinctive characteristics of NGOs
To provide an overview of the issues facing NGOs as development organizations and the influences that
shape their place in the changing architecture of aid.
Describe the principal types and instruments in international development cooperation
Understand the role and challenges of NGOs vis-à-vis the development concerns of the community
To identify the special challenges of NGO management and to help participants apply management theory to their work.
To provide a range of tools, techniques and skills for the effective management of organizational learning,
strategy and change within NGOs.
Become familiar with Results-Based Management
Learn the basics of project management: How to make a needs assessment, how to design and plan a project,
and how to integrate monitoring into the project plan
Learn about the process of internal assessments and about the use of and main criteria for external
evaluations
Understand how to select marketing tools for fundraising
Describe the different criteria of donor agencies in supporting a project
Learn how to structure and prepare a grant proposal
Become familiar with the principles of good communication and negotiations
Learn the basics of how to develop and lead a team and how to resolve conflicts
Gain insight into key criteria for successful human resource management
Understand the donor procurement guidelines
Appreciate the important of better Grants management and internal controls
Andragogy.
The program consists of structured learning exercises, case studies, brainstorming and short presentations. The use of customized learning materials is to facilitate a smooth and fast track approach to learning and to achieve the course objectives. We favor a participatory approach and a high level of interaction among participants and instructors. They share experiences, good practices and lessons learned to enhance learning opportunities. Course is process-oriented and favors the development of innovative approaches to solve problems.
Training Modules
Understanding NGOs -Introduction to NGOs and Management
What are the beginning stages of an NGO
Questions to be answered before starting an NGO
Factors necessary to build an NGO of good quality
Need Assessment
WOT analysis for an NGO
Getting a legal status
Identifying your vision, principles, mission, strategies etc. -Example: finding a vision, a mission, strategies and goals for an NGO
NGO leadership and governance
NGO mission and strategy
Decide on good strategies and goals
Vision built on principles
Gender policy: checklists
NGO structure and systems: good administration and logistics
Building sustainability -Institutional Sustainability
Sustainability in Projects
Sustainability and training people
Building sustainability through strong networks
Challenges to building a network
Managing People -managing people in NGOs
Building good structures
Becoming a formal NGO
Specialization among the staff
Building and sustaining the principles
Improving the staff functioning
Supervision/ support of the workers
Building and sustaining an effective board
Institutional sustainability- SWOTs
Fundraising – Social and Cause Related Marketing
Non-profit brand development
Fundraising strategies
Planning the funding needs of the NGO
Finding the agencies with funds
Mobilizing and managing financial resources -budgeting accounting and fund raising
Budget & budgeting procedures
An approach to drawing up a budget
Managing Donor funds
Grants Internal controls
Financial accounting versus management accounting
The project cycle
Monitoring and evaluating NGO performance and impact
Identifying the real problems and needs
Project planning & Implementation
Monitoring and evaluation
The logical framework approach
Participatory project Approaches
Project Procurement, Logistics and Supply Chain Management
Logistics & supply chain
The Bidding Process
Procurement Planning and Budgeting
Evaluation and Evaluation Methodologies
Administrative Review
Procurement Audits
Procurement Ethics and Procurement Fraud
Way forward After the Training
Participants will develop a work plan through the help of facilitators that stipulates application of skills
acquired in improving their organizations. ASPM will monitor implementation progress after the training.
Training Evaluation:
Participants will undertake a simple assessment before the training to gauge knowledge and skills and
another assessment will be done after the training in-order to demonstrate knowledge gained through the training.