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NGO Management and Administration Training

Course : NGO Management & Administration Workshop.
Course Preamble.
The last thirty years have witnessed growth in non-governmental organizations (NGOs) in almost all parts of the globe, and in all spheres of human activity. NGOs have become a highly visible component of civil society and are now significant players in the fields of human rights, the environment and social development at local, national and international levels.
Despite some deep historical roots, the emergence of NGOs as formalized, structured institutions has been relatively recent. Although they share some characteristics with state and private sector organizations, NGOs are in a category of their own; they have particular organizational features, maintain relationships with a broad range of different actors, and face a number of special challenges. NGO management has therefore evolved as a distinctive practice and field of study that differs in content and perspective from business management and public sector administration.
With this growth comes an ever more pressing requirement for effective management of their operations. Effective management requires the articulation of a clear and common vision for the organization and a set of strategies to achieve it; the mobilization of all necessary human, financial and intellectual resources, and external contacts and connections are required to operate these strategies effectively; and the continuous readjustment of strategy and structure in a changing context, implying an intimate relationship between organizational processes and a dynamic internal and external environment.’
This program provides a critical overview of the major issues involved in NGO management, and administration.
It draws on the growing body of theoretical work and practical experiences to provide an outline of the most significant management challenges facing NGOs today and the tools and approaches used to maneuver through the challenges.
This program is aimed primarily at NGO staff with management or administrative responsibilities, and for individuals who wish to develop their knowledge and skills in preparation for moving into such positions. NGOs come in many shapes and sizes, and the definition of an NGO and the choice of terminology is itself the subject of much debate and limited agreement.
Who should attend?
 Administrative Assistants & Coordinators
 Project officers and managers
 Team leaders
 Newcomers to the non-profit sector
 NGOs management teams
Training Outcomes.
At the end of this course participants will be able to:
 To outline the distinctive characteristics of NGOs
 To provide an overview of the issues facing NGOs as development organizations and the influences that
shape their place in the changing architecture of aid.
 Describe the principal types and instruments in international development cooperation
 Understand the role and challenges of NGOs vis-à-vis the development concerns of the community
 To identify the special challenges of NGO management and to help participants apply management theory to their work.
 To provide a range of tools, techniques and skills for the effective management of organizational learning,
strategy and change within NGOs.
 Become familiar with Results-Based Management
 Learn the basics of project management: How to make a needs assessment, how to design and plan a project,
and how to integrate monitoring into the project plan
 Learn about the process of internal assessments and about the use of and main criteria for external
 Understand how to select marketing tools for fundraising
 Describe the different criteria of donor agencies in supporting a project
 Learn how to structure and prepare a grant proposal
 Become familiar with the principles of good communication and negotiations
 Learn the basics of how to develop and lead a team and how to resolve conflicts
 Gain insight into key criteria for successful human resource management
 Understand the donor procurement guidelines
 Appreciate the important of better Grants management and internal controls
The program consists of structured learning exercises, case studies, brainstorming and short presentations. The
use of customized learning materials is to facilitate a smooth and fast track approach to learning and to achieve the
course objectives. We favor a participatory approach and a high level of interaction among participants and instructors. They share experiences, good practices and lessons learned to enhance learning opportunities. Course is process-oriented and favors the development of innovative approaches to solve problems.
Training Modules
Understanding NGOs -Introduction to NGOs and Management
 What are the beginning stages of an NGO
 Questions to be answered before starting an NGO
 Factors necessary to build an NGO of good quality
 Need Assessment
 WOT analysis for an NGO
 Getting a legal status
Identifying your vision, principles, mission, strategies etc. -Example: finding a vision, a mission, strategies and goals for an NGO
 NGO leadership and governance
 NGO mission and strategy
 Decide on good strategies and goals
 Vision built on principles
 Gender policy: checklists
 NGO structure and systems: good administration and logistics
Building sustainability -Institutional Sustainability
 Sustainability in Projects
 Sustainability and training people
 Building sustainability through strong networks
 Challenges to building a network
Managing People -managing people in NGOs
 Building good structures
 Becoming a formal NGO
 Specialization among the staff
 Building and sustaining the principles
 Improving the staff functioning
 Supervision/ support of the workers
 Building and sustaining an effective board
 Institutional sustainability- SWOTs
Fundraising – Social and Cause Related Marketing
 Non-profit brand development
 Fundraising strategies
 Planning the funding needs of the NGO
 Finding the agencies with funds
Mobilizing and managing financial resources -budgeting accounting and fund raising
 Budget & budgeting procedures
 An approach to drawing up a budget
 Managing Donor funds
 Grants Internal controls
 Financial accounting versus management accounting
The project cycle
 Monitoring and evaluating NGO performance and impact
 Identifying the real problems and needs
 Project planning & Implementation
 Monitoring and evaluation
 The logical framework approach
 Participatory project Approaches
Project Procurement, Logistics and Supply Chain Management
 Logistics & supply chain
 The Bidding Process
 Procurement Planning and Budgeting
 Evaluation and Evaluation Methodologies
 Administrative Review
 Procurement Audits
 Procurement Ethics and Procurement Fraud
Way forward After the Training
Participants will develop a work plan through the help of facilitators that stipulates application of skills
acquired in improving their organizations. ASPM will monitor implementation progress after the training.
Training Evaluation:
Participants will undertake a simple assessment before the training to gauge knowledge and skills and
another assessment will be done after the training in-order to demonstrate knowledge gained through thetraining.

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