Computerized Management of Institutional Records Training

This short course will enable the participants to understand the initiation and maintenance of a cost-effective information records management program, including creation, retrieval, retention, transfer and disposition. Emphasis will be placed on filing systems and procedures, records storage and control and use of equipment. Managing records on the microcomputer software’s will also be covered.

Who should attend?

• Records Managers.
• Library managers
• Archives Managers
• Office Secretaries Admin Assistants
• Personal Assistants

Course Objectives.

• Distinguish between records and non-records documents
• Understand the benefit for keeping records and archives
• Design and implement a simple office records management system that works for each cas
• Develop a records classification system for their offices
• Identify suitable records storage equipment
• Design a working file plan for electronic records
• Know what record to keep and for how long in their respective offices
• Embed records and information management ethics
• Computerize records

Learning content

• Overview of record management
• Records of document
• Destructions between records and data
• Record management system
• Record management policy
• Electronic Information Management systems
• Evaluating record management software
• Electronic records management system
  Record management system demonstrations (DocsVolt, Globodox, KRIS)
• Cloud computing
• Data Management (Data Modeling, Data Warehousing, Data Movement, Database Administration, Data Mining)
• Registry system (Centralized, Decentralized, Hybrid)
• Development of registry procedures
• Mail management
• Automation of registries
• Aligning registry function to organization business
• Disaster management in registries
• Managing digital electronic registries
• Digitization
• computer database projects

Way forward After the Training

Participants will develop a work plan through the help of facilitators that stipulates application of skills acquired in improving their organizations. ASPM will monitor implementation progress after the training.

Training Evaluation:

Participants will undertake a simple assessment before the training to knowledge and skills and another assessment will be done after the training in-order to monitor knowledge gained through the training.