Payroll: Preparation, Analysis & Management Course.
One of the key functions of Human Resource Management is Compensation and Benefits. At the core of C & B
is Payroll Management. Payroll Management factors the entire life cycle of an employee within the
organization. This commences from the day one of the employee in the organization to the last day in the
organization. Payroll management is considered as a “Must Have Hygiene Factor” within the organization and
hence it is important that organizations ensure an effective and efficient payroll process.
This program aims to provide the delegates the end to end understanding of the payroll process. This will result
in providing to the organization staff who will be subject matter experts and will be able to apply the principles
of payroll management from day one of their employment in this role.
Training Objective.
By the end of the course, participants will be able to:
 Explain how the HR and accounting and finance functions contribute to their success
 Prepare the monthly payroll and review it for accuracy
 Calculate employee benefits, loans vacations and End of Service Benefits (EOSB)
 Reconcile payroll with accounting and audit the supporting documents for payment
 Develop monthly and annual payroll budgets
 Design periodic payroll management reports and analysis
Target Competencies
 Controlling employee costs
 Preparing and producing payroll
 Analyzing and reporting payroll
 Reconciling payroll
 Budgeting for payroll expenses
 Budgeting for department expenses and needed assets
Who Should Attend?
Payroll staff, payroll accountants, account assistants, payroll supervisors and managers, HR professionals and
team members who handle payroll as well as employees interested in understanding and applying payroll best
practices
Course Main Modules.
Payroll: The important link between human resources and accounting
 Introduction to the HR function
 Introduction to accounting function
 Introduction to finance function
 Payroll as a link between HR and accounting and finance
 Understanding the hiring process documentation
 Managing payroll process for:
o Contract professionals
o Full time employees
o Temporary help
o Outsourcing
Preparing and calculating payroll
 Looking for the right controls before starting
 Determining the right calculation basis for payroll
 Elements of risk leading to payroll mistakes
 Managing increments and deductions
 Payroll approvals
 Preparing payroll schedules
Employee loans and benefits
 Access to employee benefits
 Controlling access to loans
 Reporting on loans status
 Calculating end of service benefits for company and employees
 Reporting on benefit plans
Accounting and auditors’ roles in payroll process
 Recording payroll expense and liabilities
 Recording payroll and benefits costs to assets or inventory
 Recording payroll related contributions and liabilities
 Reconciling receivables from and payables to employees with payroll department
 Reconciling liabilities with social security and other governmental agencies
 Reconciling payments with bank accounts transactions
 Introduction to internal audit and external audit
 Auditing the payroll
Payroll budgeting
 Budgeting for payroll department expenses
 Preparing the yearly budget for payroll and contributions for the company
 Budgeting for employee loans and other benefits
Reporting payroll and contributions
 Determining contribution expense for individuals
 Determining corporate contributions
 Reporting results to the accounting department
 Coordinating with accounting department regarding payment process and control
 Reporting to ministry of labor
 Reporting to social security authorities
 Reporting to other regulatory agencies
Other Key Modules
 Staff Compensations
 Payroll Management
 Statutory Compliances
 Knowledge of Excel
 Salary Components and salary fixation
 Employee and CTC master data
 Attendance and Processing cycle
 Statutory compliances (taxation, PF & ESIC)
 Labour Related Legislation Affecting Payroll
 Reimbursements
 Salary revisions
 Full and Final Settlement
 MIS, JV and other reports
 Pay sheet review process
 Basics of Excel
 Application of Advanced Excel in HR
 Payroll software
 Managing Payroll Queries.
Way forward After the Training
Participants will develop a work plan through the help of facilitators that stipulates application of skills acquired
in improving their organizations. ASPM will monitor implementation progress after the training.
Training Evaluation:
Participants will undertake a simple assessment before the training to gauge knowledge and skills acquired and
another assessment will be done after the training in-order to demonstrate knowledge gained through the training