Procurement Management for Donor Funded Projects Workshop.

This hands-on course seeks to provide you with the ability to build management and strategic procurement abilities to increase value for money. This training course is intended to prepare participants for worldwide shifts in transformational leadership, finance, and procurement methods. This training equips participants with the information and skills to handle organizational and project procurement functions successfully and efficiently.

Broad Course objectives

• Understand the principles of strategic procurement management
• Understand the increasingly strategic role of procurement and its importance to the life of an organization
• Know where their organization is now, and where it wants to be
• Recognize the importance of the key processes underpinning strategic procurement management – category management, strategic sourcing and contract management
• Understand the need for business alignment, and have the confidence to work cross-functionally with budget-holders, finance managers, legal staff, etc
• Know how to choose suppliers in a fair and transparent way
• Understand the contract management lifecycle and the importance of a good contract
• Know how to manage contracts effectively using KPIs (Key Performance Indicators)
• Recognize that suppliers can be some of the best assets of an organization and know how to manage the supply base effectively
• Understand the concept of value for money and the need to ensure value for money in everything bought
• Measure procurement performance and apply techniques to ensure continuous improvement

Training modules

   Procurement Organization/Process

• Procurement Organizational Design
• Procurement Cost Efficiency Benchmarking
• The E2E Procurement Framework
• Fit-For-Purpose Procurement for Different Categories
• Supply Chain Cost Modelling
• Finance for Non-finance Managers

Developing the Purchasing Strategy

• How to reach the internal customer
• Developing Purchase agreements
• Importance of being involved in creating the specification
• Supplier selection methodology
• Criteria for pre-qualifying suppliers
• Integrating the supplier selection process
• Positioning your need and you value against the market
• The role of ISO 9000

Selecting the Right Supplier & Evaluating Performance

• Conditioning the supplier to meet your requirement
• The total cost approach to purchasing
• Analyzing Cost
• Analyzing Value
• Hidden costs
• Life cycle costing
• Using Price indices
• Performance evaluation

      Tendering and Analyzing The Bid

• Process needs
• Types of tender
• Electronic commerce / E Auctions
• Evaluating a bid objectively
• Terms and Conditions of contract
• Standard contract clauses
• Methods of Payment
• Expediting the agreement
• What if the contract fails to deliver
• legal issues

Go-To-Market Approaches

• Company’s View
• Suppliers’ View
• Supply Market Analysis (SWOT Analysis)
• Competitive Bidding Process and Documentation
• Outsourcing
• Consortium
• Alliance

Contracting Strategy

• Introducing the Case Study
• Critical Elements in a Contracting Strategy
• When to Apply Contract Remuneration Types
• Identify and Mitigate Procurement Risks
• Develop a Contracting Strategy

Communication, Negotiation, Conflict Management Skills

• Influencing Skills
• Conflict Management Methodology
• Conflict Management Role Play
• Negotiation Methodology
• Teams Prepare for Deals Negotiation based on Case Study
• Teams Negotiate on Deals

Managing the Contract Post Award and Performance Management

• Contract Terms & Conditions
• Initiate Contract Start-up
• Contract Performance Management
• Contract Management Plan
• Contract Close-out

Way forward After the Training

Participants will develop a work plan through the help of facilitators that stipulates application of skills acquired in improving their organizations. ASPM will continuously monitor implementation progress after the training.

Training Evaluation:

Participants will undertake a simple assessment before the training to gauge knowledge and skills and another assessment after the training in-order to monitor knowledge gained through the training

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