Managing the Contract & Supplier Relationships

Course Outline
Course Title: Managing the Contract & Supplier Relationships
Course Overview
This course will cover the principles of procurement management, which is acquiring products and services
needed for the project from outside the project team. The Procurement Management processes from the
PMBOK® Guide will be reviewed including inputs, key tools and techniques, and outputs. Typical
procurement activities will be described from the make-or-buy decision to contract award to contract closure.
The key elements that should be included in a procurement management plan will be presented. The stages of a
contract negotiation will also be reviewed. This course will review key contract terminology, selection criteria
and the key elements of a contract. The types of contracts that can be used will be reviewed including variations
of fixed price, cost reimbursable, time and material. Selecting the correct contract type and dealing with
contract risks will also be covered. This course includes multiple exercises to allow delegates to practice the
course concepts.
Broad Training Objective.
The overall goal of the training is to increase effectiveness, efficiency and transparency in the procurement
process of participants in their daily work and – in general – at their place of work. Specifically, the delegates
are expected at the end to be able to:
 Account for each step of the procurement cycle Plan and prepare strategies for improved procurement
processes.
 Apply the principles that guide public and non-public procurement.
 Utilize existing international good practices related to all steps of the procurement cycle Account for
crosscutting procurement issues.
 Provide participants with the requisite knowledge in order to operate their tender process with the
highest levels of accountability and governance.
 Provide participants with both buyer and seller perspective in Tendering and submitting proposals.
 Enable participants to understand legal rights of parties at the Tender stage.
 Familiarize participants to the commercial terms frequently used in a Tender document and the
contractual clauses that deal with transfer of risks.
 Provide insight into the practices and procedures of governing tendering including: issuing, receiving
and evaluation.
Who Should Attend?
The course is recommended for the following;
 Buyers, Procurement/Purchasing Managers and Supply Chain Analysts
 Junior Buyers wanting to take the next step in their career.
 Professionals in Procurement/Supply Chain management.
 Anyone who frequently handles Procurement functions.
 Also suppliers, service providers, logistics, consultants and those in finance departments with an interest
in procurement.
Course Main Modules
 The Procurement Environment
 Logistics & supply chain
 Roles and Responsibilities
 The Bidding Process
 Procurement Planning and Budgeting
 Statement of Requirements
 Evaluation and Evaluation Methodologies
 Administrative Review
 Procurement Audits
 Procurement Ethics and Procurement Fraud
 Procurement Records
 Current Trends and Developments in Procurement.
Other Key Modules.
Project Management Cycle
The course aims to provide delegates with basic concepts and systematic approaches for effective project
management. Delegates will be trained to apply the concepts and methods of project management with the use
of case exercises and case studies.
At the completion of the course, delegates will be equipped with quantitative techniques for effective project
planning, scheduling, cost control and estimation. Prevalent industrial software package on project management
will be used for the teaching and learning.
Logistics & Supply Chain Management
This module aims to provide delegates with both an overview and in-depth knowledge about the
implementation issues, major challenges, and the best and the local practices of logistics and supply chain
management.
E-logistics and Enterprise Resource Planning
This course is designed to provide delegates with an understanding of the processes in logistics and supply
chain management. In particular, delegates will study E-logistics and Enterprise Resource Planning. E-logistics
provides a means to coordinating information, materials, equipment and money flows across the supply chain,
which enables organizations to shop, commit, execute and settle their logistics transactions electronically.
Enterprise Resource Planning is a large computer system that integrates application programs in accounting,
sales, manufacturing, and other functions in a firm. Enterprise Resource Planning is the backbone for Elogistics.
The integration is accomplished through a database shared by all the application programs.
Transportation Logistics
This course is designed to provide delegates with an understanding of the enterprise- crossing transportation
logistics interrelated with supply chain management under a unified principle of winning-before-doing, which
can explain the so-called Wal-Mart model in which a “factory” is a virtual logistics network of multiple
production firms.
Strategic Sourcing and Procurement
This course is designed to provide delegates with concepts, principles and methods for procurement and
develop delegates’ ability to perform the strategic sourcing and procurement. With real world situations of
strategic sourcing and procurement through the use of practical examples and case studies, it provides delegates
with the latest development of procurement discipline. The topics include purchasing function, quality
management for goods and services, controlling prices and costs, vendor selection, sourcing & market analysis,
competitive bidding and negotiation, commodity buying, capital buying, service buying, strategic sourcing and
procurement, and e-procurement.
Competitive Bidding and the Tendering Process
This interactive module will provide delegates with an all-encompassing understanding of the competitive bid
process.
Supplier Management/Sourcing
This module will introduce delegates to concepts around supplier selection, management and evaluation.
Selecting and managing suppliers is a fundamental role for buyers and procurement professionals across all
industries. Conducting research and carefully evaluating your suppliers prior to developing relationships with
them is the key to minimizing risk and forming long-lasting partnerships.
Way forward After the Training
Participants will develop a work plan through the help of facilitators that stipulates application of skills
acquired in improving their organizations. ASPM will monitor implementation progress after the training.
Training Evaluation:
Participants will undertake a simple assessment before the training to gauge project monitoring & Evaluation
knowledge, another assessment will be done after the training in-order to demonstrate knowledge gained
through the training.